Planning & Maintenance Manager

Tacoma Public Utilities | Tacoma, WA

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Posted Date 7/20/2021

Tacoma Water is seeking a strategic thinker to join the Maintenance and Construction team as the Planning & Maintenance Manager. In this role you will implement and manage the Maintenance and Construction planning program. The Planning & Maintenance  Manager hires, plans, assigns, supervises and coordinates work assignments, and evaluates the work of the Tacoma Water Maintenance and Construction team.

The Planning & Maintenance Manager supports the management of the Maintenance and Construction budget for both Field Operations and Logistics. This includes both the Operation & Maintenance budget, Capital budget and Fleet Capital budget in the current biennium. This role reports directly to the Maintenance and Construction Division Manager and collaborates with senior management within Tacoma Water on developing and implementing Maintenance and Construction management best practices.  In this role, you will work closely with both internal and external to the City partners to collaborate work into a backlog for Maintenance and Construction Field Operations. As the Planning & Maintenance Manager, you will participate in developing Tacoma Water's long-range business and financial plan including determining timing of major capital expenditures and other programs which have rate impacts.

This position will manage a group of 15-20 FTEs and the resources responsible for implementing best practices within our Computerized Maintenance Management Software (SAP) for managing Tacoma Water's extensive portfolio of assets used to operate the water system. 

Responsibilities include:

  • Collaborate and coordinate with other sections for complex organization program development and implementation
  • Develop, coordinate, and communicate organizational development activities, both internally and externally, to continually improve the use of SAP for managing work performed on the water system
  • Compile and analyze statistical and technical information and data
  • Lead and support strategic initiatives set by the division
  • Support labor contract negotiation and collective bargaining agreement interpretation
  • Supervise various personnel functions including: hiring, recruitment, employee review management, performance plans, grievances/discipline, recognition, FMLA, PDFs, organizational development and research and development projects
  • Oversee and direct projects related to Warehouse management and purchasing for the division
  • Prepare and maintain personnel and work related records and reports to prepare annual division budget and monitor expenditures

An equivalent combination to: 

  • 8+ years increasingly responsible experience in the utility industry OR Graduation from an accredited four-year college or university with a Bachelor’s degree in engineering, public administration or a related field AND
  • 4+ years of management/supervisory experience.

Desired Qualifications:

  • SAP or related CMMS experience
  • Warehousing experience

Knowledge & Skills
Core Competencies

Strategic Mindset
Seeing ahead to future possibilities and translating them into breakthrough strategies
Manages Ambiguity
Operating effectively, even when things are not certain or the way forward is not clear
Organizational Savvy
Maneuvering comfortably through complex policy, process, and people-related organizational dynamics

Building partnerships and working collaboratively with others to meet shared objectives
Manages Complexity
Handling conflict situations effectively, with a minimum of noise
Plans and Aligns
Planning and prioritizing work to meet commitments aligned with organizational goals
Builds Effective Teams
Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals
Communicates Effectively

Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Knowledge of:
Principles and practices of supervision and training.
Operations, principles, practices, methods and techniques of the division.
Modern office practices, procedures and equipment.
Record keeping techniques.
Operation of a personal computer.
Technical aspects of field of specialty.
Basic research methods. Applicable laws, codes, regulations, and policies.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Correct English usage, grammar, spelling, punctuation and vocabulary.
City organization, operations, policies and objectives.
Train, supervise and evaluate personnel.
Assign and review the work of others.
Work independently with little direction.
Oversee and inspect the work of consultants and contractors.
Compile and analyze statistical and technical information, maps and other data.
Prepare and make oral presentations.
Communicate effectively both orally and in writing.
Plan and organize work.
Operate motor vehicles; observe legal and defensive driving practices.
Meet schedules and time lines.
Read, interpret, apply and explain codes, rules, regulations, policies and procedures.
Maintain records and prepare reports.
Establish and maintain cooperative and effective working relationships with others.

Selection Process & Supplemental Information
This recruitment is being managed by Marisa Tetreault; if you would like to be notified of similar opportunities or stay connected with things going on at Tacoma Public Utilities and the City of Tacoma, connect with me on LinkedIn!

City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress.  One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.

Tacoma Water
Tacoma Water has a proud tradition of operating and maintaining one of the country's oldest municipally owned water systems. We provide high-quality water at very competitive prices. We provide direct service to more than 300,000 people throughout Pierce and King counties.  Our mission is to provide clean, reliable water.  If you share our values of safety, customer-driven, employee invested, stewardship and adaptability, we are looking for you.

The City of Tacoma
Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim.
Propelled by significant developments such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. 
Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry.
A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views.
Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location – just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast – only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video!


Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.

Applications will be reviewed as they are received for interview consideration.

Reference checks will be conducted on final candidates and appointment is subject to passing a background check.

Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from and/or must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.

Should you have any questions about this position please call Human Resources at (253) 591-5400 before 4pm on the closing date.

Salary: $123,302.40 - $158,100.80 Annually

Job Category
Local Government
Career Level

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