Inventory Control Specialist III

Austin Water Utility | Austin, TX

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Posted Date 10/24/2023
Description

Posting Title: Inventory Control Specialist III

Job Requisition Number: COA090278

Position Number: 104707

Job Type: Full-Time

Division Name: Asset Management

Minimum Qualifications-
Education and/or Equivalent Experience: 

  • Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.
  • Education may substitute for experience up to the maximum of (2) years.


Licenses or Certifications:

  • Valid Texas Class C Driver’s License, if required for the position.
  • If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants:

Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

This position may be asked to support any of the following locations:

  • Glen Bell Service Center – 3907 S Industrial Dr.
  • Tim Louviere Service Center – 6301 Harold Court
  • South First Service Center – 3616 S. 1st St.
  • North Service Center – 901 W. Koenig Ln.
  • Webberville Service Center – 2600 Webberville Rd
  • Govalle Service Center – 911 Linger Lane
  • Handcox Water Treatment Plant – 6800 N FM 620
  • Ullrich Water Treatment Plant – 1000 Forest View Dr
  • Davis Water Treatment Plant – 3500 W 35th Street
  • Walnut Creek Wastewater Treatment Plant – 7113 FM 969
  • South Austin Regional Wastewater Treatment Plant – 1017 Fallwell Ln
  • Handcox Biosolids Facility – 6800 N. FM 620

When completing the City of Austin employment application:

  • Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  • A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. Incomplete applications will not be considered.
  • A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. Incomplete applications will not be considered.
  • A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected as a top candidate:

  • Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
  • If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
  • A criminal background investigation is required.

If you are selected to interview:
Your skill level in some of the competency areas for this job will be assessed through skills testing with a required minimum passing score of 70% — specifically:

  • Microsoft Excel 2016 – Intermediate
  • Warehouse Safety and Inventory Management

Physical Requirements:
The person serving in this position must be able to perform tasks that involve bending, lifting, walking, carrying, and using a force equal to lifting up to fifty (50) pounds frequently, up to eighty (80) pounds occasionally, with or without accommodations. Frequent indoor & outdoor activity, such as: sitting, standing, walking, kneeling, squatting, bending, twisting upper body, climbing stairs and ladders, finger and manual dexterity, driving automobiles, operating other equipment and client/customer contact.

Driving Requirement:
This position requires a Valid Texas Class C Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Secondary Employment:

  • All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
  • Austin Water must review all secondary employment.
  • Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.

Pay Range: $22.40 – $25.48

Hours: Monday – Friday, 7:00 am – 3:30 pm with some flexibility, no telework available.

Job Close Date: 11/06/2023

Type of Posting: External

Department: Austin Water Utility

Regular/Temporary: Regular

Grant Funded or Pooled Position: Not Applicable

Category: Professional

Location: See Notes to Applicants

Preferred Experience:

  • Experience with inventory management
  • Experience with purchasing, using purchasing software and budget reconciliation
  • Experience with vendors and monitoring for a utility, government agency or other similarly regulated entity
  • Experience working with a computerized maintenance or asset management system
  • Experience monitoring and tracking inventory
  • Experience in an industrial or highly regulated environment similar to water utility
  • Ability to walk, stand, sit, bend, stoop, twist, push, pull, climb, kneel, crawl and lift/carry up to fifty (50) pounds with or without reasonable accommodations.

Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Plans inventory layouts and/or warehouse operations and coordinates activities of workers.
  2. Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements
  3. Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements.
  4. Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department.
  5. Manages inventory by performing physical counts, identifying variances and reconciling records.
  6. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
  7. Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory.
  8. Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse.
  9. Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Responsibilities
Supervision and/or Leadership Exercised:

  • May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of fundamental inventory control procedures and systems.
  • Knowledge of office and administrative practices related to purchasing.
  • Skill in oral and written communication.
  • Skill in record keeping and performing detailed work.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Skill in using computers and related software applications.
  • Skill in handling multiple tasks and prioritizing.
  • Ability to perform detailed work in an accurate and organized manner.
  • Ability to train others.
  • Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation: This position has been approved for a Criminal Background Investigation.

EEO/ADA: City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions:

Required fields are indicated with an asterisk (*).

  1. * The minimum qualifications for the Inventory Control Specialist III position are: Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Do you meet these minimum qualifications?
    • Yes
    • No
  2. * How much experience do you have purchasing equipment, materials, supplies and/or services for an organization?
    • Less than 1 year
    • 1-2 years
    • 2-3 years
    • 3 or more years
  3. * Which best describes your experience with inventory, material, and stock management operations? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
    • None
    • Basic: contributing member of an inventory, material, or stock management team; performs basic transaction functions; picks material as requested
    • Intermediate: works with inventory, material, or stock management teams to review inventory count and reconcile a computerized maintenance management system (CMMS); resolves complex receiving discrepancies within a CMMS, purchasing, and the vendor
    • Advanced: sets and manages inventory audit schedules; sets and controls budget impacts; develops and maintains inventory, material and stock management policies and procedures
  4. * How many years of experience do you have in shipping and receiving, inspecting and verifying incoming inventory, warehouse operations, inventory management, and inventory control?
    • Less than 1 year
    • 1-2 years
    • 2-3 years
    • 3 or more years
  5. * This position requires the ability to perform tasks that involve bending, lifting, walking, carrying, and using a force equal to lifting up to fifty (50) pounds, with or without accommodations. Are you able to perform these duties as required by the position?
    • Yes
    • No
  6. * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date?
    • Yes
    • No
  7. * The City of Austin Driver Eligibility Standards require that external new hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three (3) moving violations or a total of six (6) Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?
    • Yes
    • No
  8. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
    • I acknowledge and understand this position requires a Criminal Background Check.
  9. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
    (Open Ended Question)

Required Documents

  1. Cover Letter
  2. Resume
Job Category
Local Government
Career Level
Mid Level

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