Regulatory Compliance Manager

City of Elgin | Elgin, IL

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Posted Date 4/27/2019

The Regulatory Compliance Manager plans, organizes and supervises staff and consultants in the area of permits and regulations for the Utilities Division, including: Water Treatment, Water Distribution, and Sewer Conveyance Facilities.  The Manager is responsible for the timely and accurate reporting of data submitted to USEPA, USACOE, IEPA, IEMA, IDNR, and IDPH in accordance with permitted reporting deadlines, and for the associated compliance with regulatory requirements.  As part of the Utilities Management team and directly supervising four employees, the Manager prepares and administers the laboratory budget for personnel, operating and capital expense.

Salary: $92,000/yr.

This is light work requiring the exertion of 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, balancing, stooping, reaching, standing, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for color perception, preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, noise, hazards, atmospheric conditions, oils, and wearing a self contained breathing apparatus.

This is a class description and not an individualized job specification.  The class description defines the general character and scope of duties, responsibilities, and requirements of all positions in one job classification, but is not totally restrictive or all inclusive.


Prepare regulatory documents for drinking water quality, distribution system management, sewer system management and potable water treatment residuals processing and ensure compliance with all related regulatory requirements; specifically:

  • Catalog and record all necessary Water Department USEPA, USACOE, IEPA, IEMA, IDNR and IDPH permits, coordinate permit requirements and submittal, ensure deadlines for submission and renewal are met.
  • Coordinate response for distribution system loss of pressure, including Boil Water Advisories, necessary bacteriological testing and expiration or extension of Boil Water Advisories.
  • Coordinate permitting requirements for installation of new water main, including bacteriological testing
  • Ensure compliance with Air Quality Permits required for diesel generator facilities
  • Manage City's NPDES permits annual reporting requirements
  • Coordinate required lead and copper rule sampling
  • Assist in lead service line disturbance programming and implementation.
  • Ensure accurate entry of data into the monthly Illinois EPA Discharge Monitoring Report database for compliance with the City's operating permit (a.k.a. the National Pollutant Discharge Elimination System (NPDES) permit).
  • Maintain critical drinking water testing laboratory certification with IDPH required for renewal every two years
  • Maintain required IDPH certifications for Microbiological Analysis of Drinking Water for duration of employment
  • Review new/proposed regulations and advise Water Department management staff about recognizing and attending to pertinent issues.
  • Monitor, supervise and evaluate the operations and activities of Water Department laboratories and recommend improvements and modifications
  • Plan, prioritize, assign and review the work of lab personnel and activities
  • Establish laboratory procedures and methods
  • Assist plant operations personnel in quality control of continuous processes
  • Prepare and administer a budget, prepare cost estimates, supervise procurement procedures for the laboratories and monitor expenditures.
  • Participate in the selection of staff members, recommend/assist in the implementation of City and Department goals and objectives, and implement disciplinary action when warranted.
  • Coordinate and conduct training exercises for Water Department staff members regarding regulatory monitoring, and sampling of raw water, finished drinking water and sludge.
  • Perform laboratory work in special studies evaluating new and existing analysis related to water treatment plant processes and operation and sludge management. 
  • Coordinate, assist and advise staff regarding continuous improvements and opportunities to be achieved from special studies and sampling programs.
  • Respond to residents, City water customers and other City staff with respect to questions about drinking water quality issues.
  • Assist with conducting of tours of facilities for regulatory inspectors, school groups and others seeking educational experiences about Water Department operations.
  • Represent the City by attending and participating in seminars, workgroups, and appropriate association discussions regarding emerging, proposed and newly established regulations.
  • On call and emergency response rotation with other management staff
  • Assists in supervisory tasks as required
  • Performs related tasks as required.


Thorough knowledge of the principles, practices and equipment of water plant operations; thorough knowledge of chlorination requirements of water distribution systems; general knowledge of the principles and practices of public utilities administration; ability to plan and supervise treatment operations; thorough knowledge of the occupational hazards and safety precautions involved in water plant operations; thorough knowledge of routine laboratory procedures; ability to establish and maintain effective working relationships with associates, subordinates and the general public; ability to prepare detailed reports and maintain records. Extensive and demonstrative knowledge of the use and application of MS Office Suite and electronic mail systems.


To qualify you must possess a Bachelor's degree in Chemistry, Biology, or appropriate Engineering Disciplines, plus three to five years of experience in a related laboratory field.  An Illinois Department of Public Health (IDPH) Certification for Microbiological Analysis of Drinking water will be required within one year of hiring.  A valid State of Illinois Class D Driver's License is required.
Previous familiarity with municipal utility operations is preferred.  An IEPA Class "A" Water Operators' License is a plus.
Candidates receiving additional consideration will be able to demonstrate knowledge of the methods, equipment and instrumentation used in the sampling and analysis of potable water, knowledge of water treatment processes; and working knowledge (intermediate level) of software such as Excel/Word/PowerPoint & Outlook.  Top candidates will also have proven skills in personnel management, effective communication, leadership, and in analytical and technical problem-solving.  Similarly, they will possess the abilities to organize, direct and implement a comprehensive water quality laboratory program; to measure, record, calculate and analyze water samples in a laboratory environment (and to train and oversee others to accurately perform such tasks); to communicate effectively, create reports timely and accurately, and meet deadlines; and to prepare and administer a budget.  For success in this role, one must exhibit attention to detail, strong time management and adherence to deadlines.

APPLY ONLINE AT before May 15, 2019.

Job Category
Local Government
Career Level

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