Posting Title: Project Assistant
Job Requisition Number: COA090501
Position Number: 118385
Job Type: Full-Time
Division Name: Facility Management
Minimum Qualifications:
- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
- Experience may substitute for education up to the maximum of four (4) years.
Notes to Applicants:
Position Overview:
The Project Assist will be responsible for providing project support to a facility maintenance and project coordination team to include maintaining systems, coordinating contractors, scheduling, reporting and evaluating performance measures, and implementing project activities.
Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
When completing the City of Austin employment application:
- Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
- A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
- A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
- A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position.
If you are selected to interview:
Your skill level in some of the competency areas for this job — specifically Microsoft Word 2016 (Intermediate), Microsoft Excel 2016 (Intermediate), and Microsoft PowerPoint 2016 (Intermediate) — will be assessed through skills testing with a required minimum passing score of 70%.
If you are selected as a top candidate:
- Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
- If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
- A criminal background investigation is required.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Secondary Employment:
- All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
- Austin Water must review all secondary employment.
- Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.
Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.
Pay Range: $28.85 – $36.06
Hours: Monday – Friday: 8:00 a.m. – 4:30 p.m. with some flexibility.
Job Close Date: 12/11/2023
Type of Posting: External
Department: Austin Water Utility
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: Waller Creek Center, 625 E. 10th St. Austin, TX 78701
Preferred Qualifications:
- Experience supporting a facility, maintenance, or project coordination team.
- Experience in maintaining a work order and/or asset management system, coordinating contractors, scheduling, assisting and implementing phases of a project.
- Experience reporting and evaluating performance measures to ensure critical work processes are operating efficiently.
- Experience in performing research and quantitative/qualitative analysis.
- Experience with Microsoft MicroStrategy, Power BI, or other similar platforms for interactive dashboards and/or query capabilities.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.
- Assists in planning, scheduling, or coordination of project activities to meet deadlines.
- Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.
- Creates and maintains project progress monitoring data to track each project.
- Coordinates status updates for project related matters including providing updates to internal and external customers.
- Updates and maintains schedule data to ensure project consistency and optimization.
- Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.
- Communicates roles, expectations, and accountabilities to all team members on a regular basis.
- Advises management of problems, issues, and status of ongoing projects.
- Provides assistance to ensure established project deadlines and related tasks are completed as assigned.
Knowledge, Skills and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of basic project practices and procedures.
- Knowledge of Federal, State, and Local laws applicable to bond projects.
- Knowledge of applicable City practices, policies, and procedures.
- Knowledge of contract development and monitoring.
- Skill in project planning and prioritizing.
- Skill in oral and written format to a variety of audiences.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and available software packages.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain good working relationships with internal and external customers.
Criminal Background Investigation: This position has been approved for a Criminal Background Investigation.
EEO/ADA: City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions:
Required fields are indicated with an asterisk (*).
- * This position requires graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications?
- * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Check.
- * Do you have any certifications such as Project Management Professional, Contract Management Certification, LEEDS Certification, or similar certifications or licenses?
- * How many years of experience do you have supporting a facility, maintenance, or project coordination team?
- None
- Less than 1 year
- More than 1 year, but less than 5 years
- More than 5 years
- * How many years of experience do you have in maintaining a work order and asset management system, coordinating contractors, scheduling, assisting and implementing phases of a project?
- None
- Less than 1 year
- More than 1 year, but less than 5 years
- More than 5 years
- * How many years of experience do you have in reporting and evaluating performance measures to ensure critical work processes are operating efficiently?
- None
- Less than 1 year
- More than 1 year, but less than 5 years
- More than 5 years
- * How many years of experience do you have in performing research and quantitative/qualitative analysis?
- None
- Less than 1 year
- More than 1 year, but less than 5 years
- More than 5 years
- * How much experience do you have with Microsoft MicroStrategy, Power BI, or other similar platforms for interactive dashboards and/or query capabilities?
- None
- Less than 1 year
- More than 1 year, but less than 5 years
- More than 5 years
- * Do you have the ability to travel to multiple sites as part of the regular job duties?
- * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
(Open Ended Question)
Required Documents
- Cover Letter
- Resume